Transportation Van Safety

Risk – A community activity meant to provide enjoyment for a van full of residents or necessary transportation to a medical appointment for a few residents can be impacted by an unexpected accident or safety event. A transportation safety program includes: vehicle safety and appropriate maintenance; driver safety and appropriate training; resident safety; communication before, during and after transport; and emergency preparedness including accident response.

Risk Management Strategies:

  • Vehicle and Driver Safety Policy – Develop a comprehensive vehicle and driver safety policy that includes but is not limited to:

    • Vehicle management – selection, inspection and maintenance; safety checklist

    • Driver screening – driver skills validation and training and driver monitoring

    • Use of personal vehicles – insurance and liability implications

    • Passenger training – seat belts; remaining seated while in motion

    • Wheelchair safety

    • Vehicular accident reporting and investigation

  • Emergencies During Transport – Develop a protocol for responding to emergencies during a transport (weather, vehicle, medical and behavioral). Evaluate the number of staff members needed for transportation based on resident care needs and condition.

  • Securing Wheelchairs During Transport – Develop a formal training program and checklist for securing wheelchairs

  • Third-Party Transportation Contracts – Develop third-party transportation contracts that include specific requirements for vehicle, resident, and driver safety; legal review by your attorney is recommended. Ensure the third- party contractor maintains adequate insurance coverage for the services provided.

  • Vehicular Accidents – Develop a formal process for reporting the details of vehicular accidents including, but not limited to: pertinent details about the other vehicles and drivers, police notification (as appropriate), any injuries, action taken for injured parties, a description of the accident, and vehicle damage.

  • Driver Screening – Establish a formal process for driver screening and selection including, but not limited to:

    • Previous Experience and Employment History

    • Past Driving Record – Motor Vehicle Checks

    • Drug and Alcohol Testing